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Posted: Friday, August 4, 2017 7:18 AM

As part of the Ryder team, the Administrative Assistant:II position provides administrative support to department staff and may also provide specific secretarial support including a full range of administrative duties.High School diploma or equivalentBachelors degree related field preferredTwo (2) years or more prior administrative experiencePerforms work independently with minimal supervision. Work can generally be completed without established procedures. Must have demonstrated ability to perform assigned tasks under own initiativeApplies advanced skills in area of specializationAbility toMaintain confidential informationCreate and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)Work independently and as a member of a teamShow patience and courtesy when dealing with peopleCapable of multi:tasking, highly organized, with excellent time management skills. Excellent follow:up and time management skillsFlexibility to operate and self:driven to excel in a fast:paced environmentExcellent organizational skills. Solid organizational skills and ability to perform multiple tasksStrong verbal and written communication skills. Excellent communication, organizational, customer service, and administrative skillsStrong computer skills such as using an internet browser, (such as Internet Explorer); using an internet Search Engine, (such as Google); understand URLs; create bookmarks (or favorites) within the browser; download files or save the target of specific URLs; upload files by using simple web forms; send and receive email with attachments; save email attachments on the hard drive; use a word processor; paste text from a web page or a word processor document into an email; print materials from the Internet or from other computer documents; save a document as various file types; create and manage files and folders on the computer; install software downloaded from the Internet (sometimes with the approval/assistance of Ryder IT); find files on the hard drive (advanced level)Position requires good command of the English language (advanced level)Intermediate level skills with MS Word such as including styles, mail merge, tabs, tables, columns and breaks, graphics, fields, headers and footers, working with margins, page orientation, and spelling/grammarIntermediate level skills with MS Excel such as freezing/unfreezing panes, hiding/un:hiding data, setting print titles and page breaks, linking workbooks, creating external links, re:directing links, customizing toolbars and menus, protecting a worksheet, filtering options, inserting formulas, and chart formatting optionsProven experience managing legal, financial and confidential materials (intermediate level)Demonstrated project management and analysis experience (intermediate level)Strong support for VP : calendar management, T and E preparation and submittal in database, (letters, spreadsheets, PowerPoint presentations) manage meetings/conference rooms, follow up/assist immediately when neededProviding administrative support and some project management to VP in operations, compliance and real estate areasSetting up and typing reports, memos, presentations and correspondence often of a technical and/or confidential nature, Composing routine correspondence, sorting and distributing daily mail, answering routine inquiries, take messages and direct callers to proper parties, maintain filing systemMaintain employee files, financial analysis, confidentiality a mustAssist in organizing and expediting flow of work through VPA?s officeAccounting functions : includes auditing and processing of various invoices, review/access of statistics from various databases, analysis of statistics, preparation of spreadsheets for accounting, preparation of spreadsheets for budgets, JVs, etc.Research, prepare and file quarterly, and semi:annual LobbyingAdministrative support for Government Relations Political Action AdministrationPerforms other duti

Source: https://www.tiptopjob.com/jobs/70429397_job.asp?source=backpage


• Location: Miami

• Post ID: 62092993 miami
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