Posted: Monday, January 1, 2018 1:36 AM
Requisition No: 23678 Agency: Office of the Attorney General Working Title: STAFF ASSISTANT - 41000098 Position Number: 41000098 Salary: $25,000 - $30,000 Posting Closing Date: 01/18/2018 This is a re-advertisement. Previous applicants are still being considered and need not re-apply. INTRODUCTORY STATEMENT: The Office of the Attorney General, Department of Legal Affairs (OAG) is a pre-eminent, constitutional office, which serves as the chief lawyer to all state agencies and provides legal protections for Floridians against fraud and through the enforcement of the state’s laws. The OAG, is a cabinet agency in the executive branch of Florida state government. IMPORTANT NOTICE: To be considered for the position all applicants must: Submit a complete and accurate application profile necessary for qualifying, such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on your application (including military service, self-employment, job-related volunteer work, internships, part-time employment, etc.) and that gaps in employment are explained. Applicants who do not provide all information necessary to qualify, will not be considered for this position. Verify that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position. The elements of the selection process may include a skill assessment exercise. Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy. OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes. MINIMUM REQUIREMENTS: Three years of secretarial or clerical work experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience. Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. A high school diploma or its equivalent can substitute for one year of the required work experience. JOB SUMMARY: This position is in the Capital Colllateral unit. This position functions as the lead staff assistant in the Miami Capital Appeals Section and performs all secretarial and administrative duties for the Capital Appeals attorneys and other professional staff. These duties include the following: Wordprocesses briefs, motions, responses and other court documents for filing in state and federal courts and/or assists attorneys in generating such pleadings, including typing, proofreading, preparing table of contents/authorities, appendices and exhibits, making the appropriate number of copies and preparing for mailing and/or filing with the appropriate court. Responsible for knowing format requirements of different documents and understands internal rules and operating procedures of state and federal courts. Performs research at the direction of supervisor, including drafting routine pleadings or responses. Serves as support staff in death warrant cases, which includes normal duties as needed in evening or weekend hours as directed by supervisor. Maintains current case files by filing pleadings and other documents in appropriate files. Opens and sets up new cases as they come to section on computerized case tracking system and assigns to responsible attorney. Dockets all incoming and outgoing mail and maintains current and accurate calender, computer-generated and otherwise, of all of section’s responsibilities; prepares accurate statistical reports and maintains research files for attorneys. Makes travel arrangements for attorneys and prepares all requests for reimbursement for travel and other purposes. Composes routine correspondence and generates status letters to state attorneys and others; responds to telephone inquiries and routes calls appropriately. Coordinates closing of cases according to bureau procedures and prepares files for transport to archives. Performs other special duties at direction of supervisor, including assistance to other staff. This position may require extended work hours and/or travel outside the worksite. VETERAN RECRUITMENT STATEMENT: The OAG values the service provided by veterans and their families and supports the hiring of returning service members and military spouses. Applicants eligible for veterans' preference will receive preference in employment and are encouraged to apply, pursuant to chapter 295, Florida statutes. However, applicants claiming veterans' preference mus t attach supporting documentation with each application submission that includes character of service (for example, dd form214 member copy #4) along with any other documentation as required by rule 55a-7, Florida administrative code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here . If you have trouble attaching the documentation, contact our HR office at 850-414-3900. PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide the accommodation. CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), FS The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, FS, Drug-Free Workplace Act. We hire only US citizens and those lawfully authorized to work in the US E-VERIFY STATEMENT: The Office of the Attorney General participates in the us government’s employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the united states after completion of the employment eligibility verification form (i-9). REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, FS, Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
• Location: Miami
• Post ID: 75823107 miami