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Posted: Thursday, May 11, 2017 7:12 AM

Req ID: : Posted 03/14/2017
Job Function: Cross:Product Functions
Full:Time/Part:Time: Full:time
Contract Type: Regular Employment
Job Level: Professional
Sub:department: Office Location: Miami : Regional HO, FL (MIA_REG) Travel Required: No Selection Start Date: The Panalpina Group is one of the worlds leading providers of supply chain solutions, combining its core products of Air Freight, Ocean Freight, and Logistics to deliver globally integrated, tailor:made end:to:end solutions. The Panalpina Group operates a global network with some 500 offices in more than 70 countries, and employs around 16,000 people worldwide. We are looking to hire a Regional Project Management Office (PMO) Manager to...
* Improve project delivery in terms of time (progress), budget (costs) and quality by providing the required structure the Panalpina Project methodology and mitigating of risks
* Provide advanced specialist services besides basic support services:
* Providing estimating, scheduling and risk management expertise to PMs
* Monitoring and reviewing project performance, resource utilization and lessons learned
* Monitoring and reviewing business case
* To maintain standards related to project management methodologies and tools
* The PMO serves as an organizations central hub for project documentation, guidance and support across the projects
Administration and Office Management
* Organize and prepare project and steering meetings, calls, WebEx, etc.
* Prepare and communicate the minute of meetings (MoM)
* Responsible for all program documentation (MoM, create / deliver presentations and documents, manuals)
* Record and follow up on actions defined during STC Meetings
Policies and Standards
* Ensure storage of all PMO:related documentation in the relevant PMO site in SharePoint
* Define Document Sharing Guidelines:
* Define the sensitivity of the document types / groups within the SAP TM project
* Define the sensitivity for additional project document types / groups
* Update / complete Document Sharing Guidelines
* Create, distribute (after review) and store different Minutes of Meeting (MoM)
Plan Creation, Plan and Time Management
* Support the OTP Project Managers / Project Team in:
* Reviewing / Updating the approved baseline project plan
* Managing Actuals and Time Tracking
* Monitoring Past Due Milestones, Tasks
* Update / re:baseline project plan according changes, approved by all stakeholders
Risk and Issue Management
* Support the project managers in tracking regularly the risks / issues to ensure a timely resolution and awareness on project level
* Oversight the issue resolution process
* Monitor resolution and ensure forecast resolution / mitigation dates are adhered to
* Maintain the risk and issue log, update in case of status updates
* Incorporate actual risk status into the status report
* Generate issue reports for Issue Meetings and ad:hoc requests
Resource Management
* Support the Project Managers in verifying / confirming the resource plan
* Effort tracking: consolidation and controlling of spent effort, consolidation of remaining effort estimations (incl. subcontractors)
* Follow up on outstanding resource requests
* Update the project resource plan, financial forecasts, distribution lists and project organization charts to include new resources
Value Tracking (Monthly Cost Tracking)
* Perform cost controlling activities, incl. cost allocation on a monthly basis
* Reconcile accounting reporting with project reporting
* Keep costs under control
* Support the budgeting and forecasting process:
* Expenses and FTEs
* Extract / download reports from SAP BW and ERP
* Validate / analyze and interpret data:
* Check if the data is up:to:date and in the expected detail and format
* Perform root:cause analysis in case of discrepancies
* Translate analysis results in guidelines as basis for decision
* Execute ad:hoc requests


• Location: Miami

• Post ID: 51239763 miami is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017