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Posted: Thursday, May 11, 2017 7:12 AM


Req ID: : Posted 03/14/2017
Job Function: Cross:Product Functions
Full:Time/Part:Time: Full:time
Contract Type: Regular Employment
Job Level: Professional
Sub:department: Office Location: Miami : Regional HO, FL (MIA_REG) Travel Required: No Selection Start Date: The Panalpina Group is one of the worlds leading providers of supply chain solutions, combining its core products of Air Freight, Ocean Freight, and Logistics to deliver globally integrated, tailor:made end:to:end solutions. The Panalpina Group operates a global network with some 500 offices in more than 70 countries, and employs around 16,000 people worldwide. We are looking to hire a Regional Project Management Office (PMO) Manager to...
* Improve project delivery in terms of time (progress), budget (costs) and quality by providing the required structure the Panalpina Project methodology and mitigating of risks
* Provide advanced specialist services besides basic support services:
* Providing estimating, scheduling and risk management expertise to PMs
* Monitoring and reviewing project performance, resource utilization and lessons learned
* Monitoring and reviewing business case
* To maintain standards related to project management methodologies and tools
* The PMO serves as an organizations central hub for project documentation, guidance and support across the projects
Responsibilities:
Administration and Office Management
* Organize and prepare project and steering meetings, calls, WebEx, etc.
* Prepare and communicate the minute of meetings (MoM)
* Responsible for all program documentation (MoM, create / deliver presentations and documents, manuals)
* Record and follow up on actions defined during STC Meetings
Policies and Standards
* Ensure storage of all PMO:related documentation in the relevant PMO site in SharePoint
* Define Document Sharing Guidelines:
* Define the sensitivity of the document types / groups within the SAP TM project
* Define the sensitivity for additional project document types / groups
* Update / complete Document Sharing Guidelines
* Create, distribute (after review) and store different Minutes of Meeting (MoM)
Plan Creation, Plan and Time Management
* Support the OTP Project Managers / Project Team in:
* Reviewing / Updating the approved baseline project plan
* Managing Actuals and Time Tracking
* Monitoring Past Due Milestones, Tasks
* Update / re:baseline project plan according changes, approved by all stakeholders
Risk and Issue Management
* Support the project managers in tracking regularly the risks / issues to ensure a timely resolution and awareness on project level
* Oversight the issue resolution process
* Monitor resolution and ensure forecast resolution / mitigation dates are adhered to
* Maintain the risk and issue log, update in case of status updates
* Incorporate actual risk status into the status report
* Generate issue reports for Issue Meetings and ad:hoc requests
Resource Management
* Support the Project Managers in verifying / confirming the resource plan
* Effort tracking: consolidation and controlling of spent effort, consolidation of remaining effort estimations (incl. subcontractors)
* Follow up on outstanding resource requests
* Update the project resource plan, financial forecasts, distribution lists and project organization charts to include new resources
Value Tracking (Monthly Cost Tracking)
* Perform cost controlling activities, incl. cost allocation on a monthly basis
* Reconcile accounting reporting with project reporting
* Keep costs under control
* Support the budgeting and forecasting process:
* Expenses and FTEs
* Extract / download reports from SAP BW and ERP
* Validate / analyze and interpret data:
* Check if the data is up:to:date and in the expected detail and format
* Perform root:cause analysis in case of discrepancies
* Translate analysis results in guidelines as basis for decision
* Execute ad:hoc requests

Source: https://www.tiptopjob.com/jobs/66982654_job.asp?source=backpage


• Location: Miami

• Post ID: 51239763 miami
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