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Posted: Thursday, December 28, 2017 1:23 PM

Jones Lang LaSalle is currently seeking an Executive Assistant/ Project Coordinator to support our Investment Sales team in our growing Miami office. Position Overview: Support the Miami Investment Sales team. The Executive Assistant/Project Coordinator is responsible for prioritizing projects to meet deadlines in a fast-paced, team-oriented environment. Responsibilities Include: General administrative responsibilities: * Prepare and execute expense reports on a regular and timely basis; mail reports with receipts to corporate accounting group * Coordinate travel arrangements * Provide support to team in technology applications, ie Salesforce, RCM, Exact Target, Outlook, Word, Excel, Power Point and other company supported programs * Create and maintain filing system and efficient information retrieval system * Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars * Produce timely and accurate of word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.) Marketing / deal related responsibilities: * Partner with investment sales team to help achieve team's production and operational goals * Constantly update Salesforce (CRM software): contact information, company information, assignments, campaigns, transactions, etc. * Create Assignments and Campaigns as new deals are created. * Compile campaign lists and manage access to due diligence site * Create RCM (teaser site) for new deals * Help deal leader with the writing of the Offering Memorandum: market research/statistics and proofreading text (in depth) * Keep track of News related to region and business * In charge of deal toys/tombstones and closing celebration at the end of each deal * Assist and participate as needed for industry functions or client events * Assist team members in preparing pitches and other relevant reports/documents as needed * Maintain the team's research database constantly updated, using the internet, articles, and partnering with research department Additional Responsibilities: * Coordinate information flow of deals and maintain regular contact with Marketing Manager for PR and branding purposes (Press Releases, Ecards, etc.) * Ensure that all marketing materials present the Jones Lang LaSalle brand consistently and follow corporate brand standards * Assist with client communications, conferences and events * Participate in best practices conference calls * Maintain all project files (Box) organized Requirements * Bachelor's Degree or commensurate experience preferred * Real estate background is preferred * Planning and Organizing - establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently. * Proactive - does not wait for tasks to be asked, but always prompts to identify what else can be done. * Enable brokers to focus on revenue generating tasks by efficiently handling operations of team. * Customer Focus - dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect. * Dealing with Ambiguity - can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture * Interpersonal Savvy - relates well to all kinds of people, inside and outside the organization uses diplomacy and tact. * Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks. * Self Starter - able to start and complete projects independently. * Time Management - use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others. * Written/Oral communications - ability to speak and write clearly and concisely, get messages across that have the desired effect. * Adaptability - Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people. Skills Needed: * Excellent organizational skills * Attention to detail * Strong written and verbal communication skills * Excellent proofreading skills * Ability to work effectively in teams * Ability to juggle multiple projects and work under pressure * Understanding of and commitment to client services * Advanced skills in Microsoft Office applications (Word, PowerPoint, Excel, Outlook) * Basic knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator, Flash) a plus but not required * Knowledge of Dreamweaver, Flash and HTML a plus but not required * Workplace experience, minimum of 2 years in a similar or related roll required * Real estate experience a plus * Fluent written and spoken Spanish a plus but not required #LISDL2017


• Location: Miami

• Post ID: 75534557 miami is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018