Posted: Saturday, May 6, 2017 1:04 AM
Job Description-Senior Level Legal Secretary POSITION SUMMARY AND REQUIRED EXPERIENCE Boyd Richards Parker & Colonnelli, PL ("The Firm"), a civil defense law firm with offices throughout the State of Florida and in New York, is looking for a senior level Legal Secretary with a minimum of 10 years of experience in a similar role within a medium to large multi-state law firm, specifically Florida and New York, working for senior lawyers and partners. The Legal Secretary is responsible for accurate and timely completion of all high level administrative and assistant work assigned by Partners and Senior Associates. Those in this role must observe confidentiality on all client matters and adhere to all procedures and guidelines set by the Firm. The Legal Assistant provides considerable knowledge of legal procedures and terminology within particular practice areas along with the ability to follow complex instructions and work on his/her own initiative under limited supervision. ESSENTIAL DUTIES * Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion. Filing pleadings in state and federal courts at all levels, proofing legal documents and briefs, and assuring compliance with each courts particular local rules and specific Judge's rules and procedures. * Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context * Organizing and maintaining all correspondence and documents using the relevant document management system * Managing emails, calendar appointments, and client contact lists * Scheduling meetings and coordinating all logistics * Training, assisting, and providing orientation for new and less experienced members of staff * Providing business development support when necessary * Managing physical and electronic files, including intake, retention, retrieval, and transfer of records * Maintaining an organized and secured work station and filing areas * Running critical document checks to ensure all files have been appropriately saved * Importing electronic documents, including scanning documents into the document management system * Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers * Preparing check requests and expense reports * Opening files and conducting conflict checks * Coordinating, verifying, and obtaining appropriate approvals for all travel arrangements and processing related business expense reimbursements * Assisting other assistants with overflow work and providing backup support during periods of annual or personal leave * Providing backup support for reception and office or client services functions, depending on location * Assisting clients when needed, for example, with document revisions, faxing, or photo copying Job Requirements SKILLS REQUIRED Minimum of 10 years experience in a similar role within a medium to large multi-state law or professional services firm working for senior lawyers and partners In depth knowledge of state and federal filing procedures, state and federal rules of civil procedure, local state and federal court rules, and Judicial rules and procedures. High proficiency in the use of Word, Outlook, Excel, and PowerPoint Typing speed of 65 wpm or above Exemplary oral and written communication skills Excellent attention to detail, including using correct spelling and grammar Excellent client service skills Can-do attitude and flexible approach Previous experience with Prolaw, Elite, Legal Key, and document management systems or comparable software would be an advantage, as would conference room booking software and travel agency programs The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person's race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm's policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.
• Location: Miami
• Post ID: 50764628 miami