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Posted: Friday, November 3, 2017 4:16 AM

Job Description:/h3:

A Full:Service
Branding/Web/Marketing/PR and Events Agency located in Coral Gables/ Miami specializing in work with hospitality and lifestyle brands is looking for an Agency Coordinator to organize and coordinate administrative duties and agency procedures, working directly with the Controller and CEO on a daily basis. The role is essential to increase agency workflow and revenue while maintaining high levels of organizational effectiveness and communication.
Position Responsibilities:
* Schedule meetings and appointments
* Organize office operations and procedures
* Supervising and monitoring the work of department staff
* Partner with Controller and CEO to update and implement new office policies and procedures as necessary
* Liaise with department managers to review department goals, improve communication and workflow efficiency
* A highly creative mind with an ability to provide input on agency work while suggesting improvements
* Provide general administrative support to teams to include preparing letters, presentations, proposals and reports
* Delegating tasks to team members as needed
* Attend meetings with senior management and agency clients as needed
* Provide marketing assistance to the Marketing, Events and PR/Influencer Departments as necessary
* Manage contracts and price negotiations with office vendors and service providers
* Manage agency monthly budgets and quotas, and communicate updates and timely reporting to all departments
* Maintain the office condition, organize office layout, order needed supplies and arrange for necessary repairs
* Coordinate with IT department on maintenance of agency server and ensure safekeeping and organization of all company files
* Support Controller on invoicing and collection procedures to ensure all items are invoiced and paid on time
* Assist with hiring, interviewing and onboarding process for new hires
* Address employee queries regarding office management issues
* Greet and provide general support to visitors and clients
* Plan in:house or off:site activities, like parties, celebrations and conferences
* Deal with correspondence, complaints and queries
* Protects the Agencys values by keeping information confidential


• Location: Miami

• Post ID: 70523707 miami is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017