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Posted: Tuesday, January 2, 2018 5:56 AM

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Requisition No:27413

Agency: Financial Services

Working Title: ADMINISTRATIVE SECRETARY - 43001259

Position Number:43001259

Salary: $23,722.56 - $40,571.57

Posting Closing Date: 01/15/2018

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

DIVISION: INVESTIGATIVE AND FORENSIC SERVICES

BUREAU: SOUTH REGION

CITY: MIAMI

COUNTY: DADE

SPECIAL NOTES:

A high school diploma or its equivalent is required.

Applicants are required to have three (3) or more years experience in the following areas:

  • Secretarialor office clerical work. A degree from an accredited college or university cansubstitute for one (1) year of the requiredexperience. A certificate insecretarial/clerical training can substitutefor one (1) year of the required experience.
  • MicrosoftOffice products such as Word,Excel and Outlook.
  • Receiving androuting telephone calls.

Must have the skill and ability to type 35 correct words per minute.

The base annual salary for this position is $23,722.56, Competitive Area Differential included.

This position requires a security background check which includes a financial credit report, fingerprinting, and a drug screen as a condition of employment.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of standard business formats and styles for letters and business forms.
  • Knowledge of office procedures. Knowledge of correct spelling, punctuation and grammar usage.
  • Knowledge and ability to perform basic arithmetical calculations. Knowledge of basic filing practices.
  • Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.
  • Skill in typing and the ability to type 35 correct words per minute.
  • Ability to work in Microsoft Office products such as Word, Excel, and Outlook.
  • Ability to organize files and other records. Ability to use correct spelling, punctuation and grammar.
  • Ability to type letters, memoranda and other standard business forms in correct format.
  • Ability to operate general office equipment. Ability to handle telephone calls in a courteous and effective manner.
  • Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively verbally and in writing.
  • Ability to establish and maintain effective working relationships with others. Ability to compile and analyze data for administrative decisions.

BRIEF DESCRIPTION OF DUTIES:

Provides administrative secretarial work for the field office and serves as office manager. Maintains calendar for supervisor, schedules appointments and conferences. Makes travel arrangements. Independently composes responses to routine correspondence.

Comply with guidelines and deadlines for submission of paperwork to headquarters.

Assist the law enforcement investigators by preparing reports and other documents, which may include reviewing complex reports, memoranda, interviews, and other documents of a legal nature. Assists with photo lineups as needed. Enter tips/referrals into the system as needed.

Maintains all law enforcement investigative files for the office and provides security for files. Researches files and provides information for law enforcement investigators.

Acts as office receptionist. Receives and routes telephone calls. Acts as liaison with headquarters, other departments, divisions, and the public and provides assistance as needed. Opens and distributes mail.

Uses confidential electronic databases to access information as requested by sworn law enforcement personnel.

Performs light bookkeeping and statistical functions regarding state vehicle gas logs, cash transfers involving restitutions, billings for subpoenas. Complete travel requests and travel reimbursements. Ordering supplies using purchasing guidelines.

Acts as property coordinator by maintaining property inventory and processing property documents such as transfers, new and surplus.

Performs related work as required.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

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• Location: Miami

• Post ID: 75905947 miami
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