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Posted: Thursday, October 26, 2017 11:13 AM

Job Description:/h3:
Summary: Provides administrative and clerical support to relieve department managers or staff of administrative details. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments. Operates automated office equipment. May be assigned to various functional areas of the company.
Essential Duties and Responsibilities include the following. Other duties may be assigned.

Primary go to person for all administrative support functions in assigned department
Performs Data entry and maintenance of company databases, directories and records
Coordinates meetings, conference calls and associated calendar maintenance
Prepares and edits reports, spreadsheets and presentations as required
Manages and maintains filing systems (electronic and/ or hard copy)
Teams with the office receptionist group to take incoming calls; processes mail, faxes, copying, FedEx shipments, etc.
Assists HR Deputy with support and/ or Recruiting functions as necessary
Supports Operations and Project Management staff as necessary
Assists with Accounts Receivable, Accounts Payable, Document Control, etc. as needed
Coordinates maintenance and ordering of Inspector equipment and supplies
Scans, e:mails and files electronic and paper reports for all contracts as directed
Completes ad hoc projects assigned by Operations or Project Management staff
Arranges travel as necessary for office and field staff
Orders supplies and maintain office equipment
Regular and predictable attendance is required
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/ Experience:
Associates or Bachelors Degree in Business Administration, and 3 years experience in office administration or similar, with at least 1 year of office management experience; or equivalent combination of education and experience.
Previous experience in an engineering, consulting or services firm preferred.
Previous responsibility/ capacity with Human Resource administration preferred.
Demonstrated strong planning and organizational skills.
Excellent communication skills with high level of English proficiency, both written and verbal, with an exhibited high level of professionalism.
Computer Skills:
Demonstrated knowledge of a variety of computer software applications in word processing, spreadsheets, document and database software (Microsoft Word and Excel, Adobe Acrobat). Knowledge and use of ERP systems (Deltek, Oracle, etc.) and Lotus Notes desired.
Work Environment:
An employee in this position typically works in an office environment with controlled climate. Outside office travel is limited.
Physical Demands:
While performing the duties of this Job, the employee is regularly required to sit and work with computer systems for extended periods of time. The employee is occasionally required to lift up to 20 pounds. The vision requirements include: ability to adjust focus, distance vision and close vision.

Source: https://www.tiptopjob.com/jobs/73809397_job.asp?source=backpage


• Location: Miami

• Post ID: 69850252 miami
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