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Miami administrative/office

Posted: Monday, April 20, 2015 6:07 PM


Customer service position, female, duties include invoicing, telephones, coordinating jobs within the company. Nicely dressed, excellent phone manners & able to work, constant texting or constant emailing not acceptable. $10.00 hour to start. Plan on applying in person. South Miami.

• Location: South Miami

Posted: Monday, April 20, 2015 6:06 AM


Administrative Assistant (Coral Gables)


***Please include Resume in the body of your email reply. We will not open attachments.***

*** Must be bilingual English/Spanish.***

*** Must have at least FIVE YEARS of continuous employment IN THE SAME COMPANY OR ORGANIZATION.***

Modern Cosmetic Clinic seeks an exemplary administrative assistant who will work closely with company's medical director. Must have experience and meet the criteria required below.

Full-time position, paid health insurance, paid time off, paid vacation and bonus. Salary competitive, based on experience.


Incumbents function as the principal administrative support and personal assistant to a principal administrative or professional employee.

Incumbents are expected to gain a high degree of knowledge of our programs, services, organization, and objectives sufficient to independently initiate, coordinate, and personally perform secretarial and administrative support processes such as, purchasing, accounts payable, scheduling, Quick Book, etc.,

Incumbents exercise a high degree of independent judgments and discretion in interpreting company objectives, policies, and procedures as they apply to unusual secretarial or administrative work tasks, and in relaying information to and coordinating activities for their supervisor(s).


1. Types, formats, and proofs letters, reports, statistical data, forms and other finished copy from rough drafts, margin notes, general instructions, or transcription notes; examines grammatical construction, punctuation, spelling, verb tense, contextual meaning, layout, and format.

2. Independently composes letters and memos for supervisor's signature; answers routine requests for information.

3. Screens mail, visitors, and callers; determines their needs, establishes priority, and routes same to appropriate staff or supervisor for attention; may maintain a tracking system to ensure follow-up.

4. Gathers, organizes, and tabulates a wide variety of specialized information for supervisor's use in completing reports, special projects, etc.

5. Performs variety of minor administrative functions relating to maintenance and compilation of budgetary expenditures and related information, maintenance and processing of various records, and maintenance of statistical department history, payroll, and miscellaneous control records.


1. Proper candidate must be intelligent, energetic, polished
2. Must have executive or administrative experience
3. Ability to work in confidence
4. Must use discretion and have good judgment
5. Must have college degree or equivalent experience
6. Good computer skills including Word, PowerPoint, Excel, Quick Book.
7. Very proficient in Outlook
8. Positive attitude
9. Team player
10.Extremely reliable and punctual
11.Very detail oriented

• Location: Coral Gables/Coconut Grove, Coral Gables

Posted: Sunday, April 19, 2015 12:04 AM


BOOKKEEPER - 2-3 years experience.

Computer skills. Quickbooks, CSA

Bilingual, English/ Spanish.

Email resume to:

• Location: Miami

Posted: Friday, April 17, 2015 9:14 AM


The Curriculum/Program Developer is responsible for supporting the director in administration of all operations and programs within the School for Living Judaism of 200+ students.

Duties and Responsibilities:

Curriculum & Program
• Collaborates on curriculum planning and school-wide goals with Principal/Educator.
• Helps in creating, designing and acquiring materials to support implementation of curriculum.
• Collaborates on planning, coordination and programming for grades K-9 and for other special events and holidays.
• Supports planning, coordination and implementation of all student trips, special school programs, Shabbat programs and family programs.
• Helps with ongoing communication to families i.e. newsletters, brochures, flyers, assessments, etc.

The ideal candidate will have experience in Jewish Supplementary Education, be an energetic, positive team player with solid computer skills, fluency in English, familiarity with Hebrew and the ability to communicate effectively with students, parents, and staff members. Some work on Shabbat will be required.

No phone calls please. Submit resume and a cover letter to

• Location: Miami, 4144 Chase Avenue

Posted: Friday, April 17, 2015 6:02 AM


Looking for dynamic person with great phone skills and some computer skills for Limousine reservations and dispatch. Very flexible work schedule, week ends, days, nights available.

Competitive wages. Potential earnings $600 per week. If you have a great personality and want to work in a fun environment, then call for an interview Mon-Fri 9-6pm. 954-707-0057

• Location: Florida Keys, Ft Lauderdale, Miami, West Palm Beach, Fort Lauderdale

Posted: Thursday, April 16, 2015 4:53 PM
Formulate product procurement methods in order to develop & interpret info. to assists management w/operations policy formulation & managerial functions. Collect & analyze data & develop decisions on procurement of service & products. Work w/management to identify & solve a variety of problems & clarify production objectives. Analyze info. obtained from management to theorize & define operational problems. Observe current systems in operation & gather & analyze info. about each of the parts of component problems, using a variety of sources. Serve as liaison between suppliers procurement & sourcing & facilities. Prep. management reports defining & evaluating problems & recommending solutions. Communicate supplier performance issues & user complaints w/category managers. Identify opportunities, source selected categories & drive implementation of regional & local agreements. Define procurement req.’s & gather & validate information, applying judgment & statistical assessments. Assist procurement personnel during high value sourcing decisions, including bidding & negotiation process. Study & analyze vendor info. to determine which plan offers the best outcomes. Exp. Reqd. Send resumes to: Magel Moreno @ IPC Synergy Inc, 10540 NW 26 ST, G101, Doral, FL 33172

• Location: Miami, Doral

Posted: Thursday, April 16, 2015 11:08 AM


Looking for clean cut receptionist for hair spa, clerical experience a plus, must be punctual, reliable, organized, musti-task, must be able to answer multi phone lines, people person, must be willing to follow directions, some customer service experience, bi-lingual a plus but fluent in English. please come an apply in person.

Rossano Ferretti Hairspa
959 west avenue, suite 14
Miami Beach fl, 33139



• Location: Miami Beach

Posted: Wednesday, April 15, 2015 5:04 PM


Carrier Enterprise and its parent company, Watsco Inc., are looking to expand its Real Estate team.
We have 2 new opportunities for Lease Administrators.
One will be located in Miami, FL and one will be based in Syracuse, NY.
This position is the primary source for operational components related to real estate documents, processes and procedures for 500 locations throughout the United States, Canada, and Puerto Rico. The ideal candidate would have experience in commercial real estate (legal background useful) with strong lease administration and document abstracting abilities. This position also includes, but is not limited to, assisting in the lease renewal process, abstracting documents, document research, account reconciliations and payment of rents, operating expenses, insurance, and real estate taxes to the portfolio landlords.
Job Duties:
Analyze, research, compile, and abstract data from facility lease agreements/contracts/amendments related to defined obligations, options, critical dates, and other related information
Tracking and monitoring critical dates
Updating electronic data sources and files for all new agreements and/or modifications to existing agreements, maintain landlord/property manager contact data, and track any other pertinent property information
Review rental statements and invoices for accuracy, process monthly rental payment, analyze rental liabilities, perform account audits/reconciliations/ CAM/RET/Insurance payment reviews, and work with landlords to resolve charge/payment disputes
Coordinate with field resources to ensure estoppel compliance
Work with Insurance providers to supply COIs where applicable
Provide support in the coordination of data required to prepare executive summary reports for transaction approval
Drive process improvements/simplifications, eliminate manual and routine tasks
Prepare standardized and customized reports to monitor and communicate key portfolio metrics and transactional status
Provide administration functions, support and analysis as required
Bachelor’s degree or equivalent work experience
3 years commercial real estate experience
Prior lease administration experience
Strong organizational, analytical, attention to detail and communication skills
Ability to multitask and work under tight timelines
Proficient in Excel, Word, PowerPoint and Microsoft Project
Ability to work independently on tasks
Highly motivated, results-oriented, and a strong work ethic
There is no relocation offered for this position
Carrier Enterprise is an Equal Opportunity Employer

• Location: Miami

Posted: Wednesday, April 15, 2015 7:45 AM
Mercy Hospital has been serving the healthcare needs of South Florida for over 60 years. As a comprehensive healthcare facility, Mercy offers a full range of services to the residents of Miami-Dade county and surrounding communities. A 473-bed acute care facility, Mercy Hospital is accredited by Joint Commission. Mercy is affiliated with over 700 physicians representing 27 medical specialties. Its Centers of Excellence include: The CyberKnife® Institute, The Heart Center, the Maternity and Women’s Health Center, the Miami Cancer Center, the Minimally Invasive Institute, the Orthopaedics Institute, and the Surgical Weight Loss Center. As Miami-Dade County’s only Catholic hospital, Mercy Hospital is sponsored by the Sisters of St. Joseph of St. Augustine, Florida and is affiliated with HCA East Florida Division, an HCA affiliate. Since its inception in 1950, Mercy Hospital has maintained its reputation for excellence while following the Catholic tradition of caring for God’s people and providing spiritual support. Mercy Hospital is dedicated to providing excellent medical care, while remaining true to its mission of caring for the physical and spiritual needs of all the people it serves. Mercy Hospital is a member of the nation’s leading provider of healthcare services, Hospital Corporation of America. HCA Ranks on Fortune’s list of Most Admired Companies for three consecutive years. In addition, HCA has also been named one of Ethisphere’s World’s Most Ethical Companies for five consecutive years. Join our tradition of excellence! Benefits: We offer a generous compensation package for Full-time and Part-time including: vacation, 401k, and Medical Insurance.

Click here for more info:

• Location: Miami

Posted: Tuesday, April 14, 2015 5:13 PM


Essential Functions:

-Data processing

-Bi weekly Payroll

-Cash audits and Comp reports

-Handles mail

-Bank deposits and wires

-Credit card disputes and cash backs

-Handles approved invoices from general manager

-Credit card expense reports

-Petty cash reports and reconciling

-Daily communication with HR company, CPA firm and management

-Preforms other duties as assigned from time to time by management

Experience required:

-3 or more years accounting/book keeping experience with Restaurant/hospitality establishments

-Ability to communicate clearly and concisely, verbally and in writing, in English.

-Ability to multitask

-Ability to work well with others

• Location: Miami Beach

Posted: Tuesday, April 14, 2015 6:39 AM


The Optician is a support to the management team who is responsible for demonstrating outstanding customer service and leadership on the selling floor. The Optician will be expected to learn the policies and procedures necessary for opening, closing, and operating the store. Supports and assists the Management team in achieving all customer service and sales goals as defined by the Store Manager.


Fills ophthalmic eyeglass prescriptions and fits and adapts lenses and frames, to include but not limited to the following:
Utilizing optical prescription, evaluates prescription in conjunction with customers visual requirements.
Recommends specific lenses, lens coatings and frames to suit customer needs.
Assists customers in the selection of frames and coordinates frames with optical measurements and prescription.
Conducts measurements of bridge and eye size, temple length, vertex distance, pupilary distance and optical centers using appropriate tools.
Providing optical service to customers as required by State law.
Deliver excellent customer service and demonstrate a high degree of professionalism.
Achieve high levels of sales performance and results.
Build team commitment to high standards of service, exceeding customer expectations and leading by example.
Partner with store management team to support the retail sales team, encouraging a winning:attitude and enabling the team to meet or exceed sales goals and achieve consistently high levels of customer service.
Assist the store team in maintaining the stores visual objectives and housekeeping standards by straightening merchandise and assisting in floor and fixture changes.
Any other tasks as assigned by any member of management.


1+ years of retail sales experience within a specialty environment.
Knowledge of current optical theory and practices.
State licensure (where applicable).
Availability to work a flexible schedule and the hours necessary to open and/or close the store, including nights, weekends and holidays.
Strong communication skills (verbal and written), including strong relationship building skills.
Ability to adjust priorities and manage time wisely in a fast:paced environment.
Ability to communicate in a clear concise and understandable manner.
Ability to be on your feet most of the day or moving on the sales floor or stock room. Physical activities include bending, kneeling, lifting, climbing, carrying, walking and/or reaching on a frequent basis.


Knowledge of Oakley, Inc. and Oakley products.
Outgoing, enthusiastic and sports:minded individual.

Oakley is an Affirmative Action/Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status, or any other characteristic protected by law.

Dont fret if you dont hear from us immediately....

We are always on the lookout for talented people, like you, and its why these positions are always posted. Visit us at our local store if you have any questions, we enjoy getting to know you.

We thank you for being a part of our community, when an opportunity arises we hope to be contacting you.

Oakley Video


• Location: Miami

Posted: Monday, April 13, 2015 10:00 PM
REGULATORY AND TECHNICAL ADMINISTRATIVE ASSISTANT Cliff Berry Inc. ( ) is seeking a Regulatoryand Technical Administrative Assistant for immediate hire in our MiamiPlant. For over 55 years, CBI has been theindustry leader in environmental services and hazardous waste management. Ourmarkets extend throughout Florida with strategic locations including: Ft.Lauderdale, Miami, Jacksonville, Cape Canaveral, Ft. Pierce, Tampa and Orlando. Are you looking for an opportunity to join a stable and rapidlygrowing business where the employee is the number one asset? Are you looking for a career that rewardsyour accomplishments with opportunity and compensation? Do you want to do morein your career and learn a broader skill set in Environmental Servicesindustry? If so, we are looking for YOU. This position is located in Miami, FL . The Regulatory and Technical Administrative Assistant is responsible forassisting the Disposal Services Manager in managing the flow of paperworkrelating to hazardous materials. This work can be highly technical work attimes. You will work closely with multiple internal departments and customersto achieve exceptional customer service through to invoicing of services.Excellent listening skills and accuracy are essential. Safety is our #1 concern and priority! Following safety standards is of the utmost importance Primaryresponsibility is to ensure quality control in all activities of the Lab. Effective management to outcomes andtimelines is critical to success in this role. Excellent listening skills and accuracy are essential. Critical Job Functions: Regulatory agency documentation including data collection and recording of data needed to comply with 10 day storage regulations, Responsible to work in SAP related to inbound outside customers delivery water or oil loads. Responsible to notify outside hazardous waste facilities of the shipments due to be delivered. Document inbound waste from third party transporters and brokers. Deal with making copies, receiving manifests and filing documentation. Coordinate with outside facilities for supplies needed as replacement and equipment federal, state or local protected class.


• Location: Miami

Posted: Monday, April 13, 2015 9:17 PM
Cushman & Wakefield is the world's largest privately?held commercial real estate services firm. Founded in 1917, it has 253 offices in 60 countries and nearly 15,000 employees. It offers a complete range of services for all property types, including leasing, sales and acquisitions, equity, debt and structured finance, corporate finance and investment banking, corporate services, property management, facilities management, project management, consulting and appraisal. Cushman & Wakefield is an equal opportunity / affirmative action employer, and as such, we hire the most talented professionals and invest in superior resources and technologies. The talent of our extraordinary people and the culture and business approach we foster, coupled with the exceptional, creative services we provide and the results we deliver worldwide for owners, occupiers, and investors are what distinguishes Cushman & Wakefield. Job Title: Administrative Assistant PURPOSE OF THE JOB To provide a wide array of administrative, clerical, and basic bookkeeping support services for management in support of tenants, clients, and building staff. May also support corporate staff and functional areas as they relate to the building and client (eg, hiring, terminations, payroll and benefit information and processing, timesheets, communications, etc.) Scope of duties will include all common administrative and clerical functions and responsibilities and may also include tenant relations, vendor and building insurance, helpdesk support, answering phones and updating directories, preparing correspondence and communications, assisting management with bills and payables, and assisting with budgets and monthly reports. PRINCIPAL RESPONSIBILITIES Performs usual administrative and clerical support functions including answering phones, greeting and assisting incoming clients, assisting tenants as directed, fielding complaints and issues and referring to the correct member of management, preparing correspondence, doing mailings and transmitting communications using various forms of media, maintaining tenant and building staff logs, calendaring of schedules and meetings, ordering supplies, maintaining files and records, inputting data and preparing reports on a computer. Leads the analysis of business requirements by utilizing knowledge of one or more business areas and platforms/applications for the portfolio supported. Utilizes modeling techniques (for example, business process, data, event), to discover and clarify the functional and data requirements. Works with business and delivery teams to develop and evaluate business objectives and supporting business case. In compliance with budget and expenditure controls, will assist in processing accounts payable, process purchase orders and related paperwork, handling receipts, assisting with banking, review application of contracts and addendums as they relate to payments, review approved invoices and checks prior to payment, enter and code bills, and assist with tenant collections as needed. Assist in coordinating tenant move-ins or move-outs, including meeting with moving contractors to review rules and regulations, securing proper insurance certificates, advising tenant of restriction and ensuring in all ways possible that the moving procedure is trouble free. Assist Property Manager and Chief Engineer as requested, keeping them advised as to the status of the assignments and projects. Maintains various logs and information pertaining to the building, equipment, services, tenants, and clients and advising management of actions needed. Logs maintained include security, safety, maintenance, cleaning, equipment, reservation logs for the freight elevator and conference rooms, tenant directory, emergency procedures, and incident reports. KNOWLEDGE AND EXPERIENCE A high school diploma or a General Equivalency Diploma (GED). College or university credits or degree in applicable discipline preferred. The candidate must be computer literate, including knowledge of spreadsheets (Excel; pivot tables a must), word processing (Word), mail merge, scheduling (Outlook), and other data base applications. Typically possesses prior relevant professional work experience in business requirements and analysis, technical architecture development and delivery, and problem identification and resolution, with exposure to data, technical and solution architectures. Must be able to work independently, multi-task and to prioritize work requests. A minimum of two (2) years of work experience in an administrative capacity. Experience with data entry, basic reporting, filing, answering phones, scheduling, and communications is a must. The candidate must be computer literate, including knowledge of word processing (Word), mail merge, scheduling (Outlook), spreadsheets (Excel) and other data base applications. Must be proficient in communicating at all levels in both oral and written form and competent at preparing professional, comprehensive memorandums, letters, reports, documents, files, etc. Understanding of general accounting and financing is a plus. Working knowledge of account payables, receivables, budgets, and expenditure control is also desired.


• Location: Miami

Posted: Monday, April 13, 2015 9:08 PM
Executive Administrative Assistant Blumberg Capital Partners is currently seeking an experienced Executive Administrative Assistant to join our team in Coral Gables, FL About Us: The company is a private, family owned holding company which is active in the agricultural, financial, industrial, and real estate industries across the world. The majority of its international work is in emerging markets, where the company has multiple active, on-going projects and business development activities. The company will be opening additional offices in the US and abroad in the near future. Job Description: The company's internal processes and systems have not kept pace with its rapid growth. The company is looking to fill a newly created position to lead the development, build-out, and execution of its administrative and HR policies and internal systems. Responsibilities: Develop internal HR policies, processes, and manuals for staff in the US and abroad Administrative tasks: contact list upkeep, travel and booking, systems for tracking executive's assignments. Lead roll-out of aforementioned policies, processes, and manuals to staff in the US and abroad Lead and oversee administrative staff in Miami headquarters Research, recommend, and implement systems and software required to support business operations Harmonize existing internal processes across various offices to ensure efficient workflow Own the corporate intranet including centralized tracking list and filing system Interface with Senior Management on a regular basis to provide updates and support other areas of the company's growth


• Location: Miami

Posted: Monday, April 13, 2015 8:24 PM
Executive Administrative Assistant Swire Properties is currently seeking an experienced Executive Administrative Assistant to join their team in Miami, FL Job Responsibilities: Represents the executive by attending meetings in the executive's absence; speaking for the executive Managing the day-to-day operation of the office Organizing and maintaining files and records Managing projects and conducting research Calendars, screening calls, and occasional family interaction. This position includes assisting with accounts payable processing Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Managing all expense reports Sensitivity to confidential matters is required.


• Location: Miami

Posted: Monday, April 13, 2015 8:09 PM
.Superior Group is seeking a Administrative Assistant to work with a client based in Miami, FL on a 3 month contract with our client in the banking industry. Duties: Answers multiple phone lines Able to record and distribute clear, concise messages, and direct calls appropriately to ensure fast, accurate responses Greet clients and business associates visiting the office May also be responsible for faxing, filing, copying and other clerical support (record keeping, keeping parking records up to date, expenses) as needed. Must have excellent verbal communication skills, strong organizational abilities and customer service skills. PC proficiency a must. Bilingual: English/Spanish


• Location: Miami

Posted: Monday, April 13, 2015 7:36 PM
Everest Reinsurance Company, a member of the Everest Re Group Ltd., is seeking a Receptionist for our Miami, Florida office. Responsibilities include but are not limited to: Responsible for managing the front desk which includes handling incoming calls in a professional and courteous manner, as well as welcoming guest to the Company. Assist in the ordering, receiving, stocking and distribution of office supplies. Receive, sort and forward incoming mail. Assist Underwriters with their travel schedules. Assist with various administrative projects on an as needed basis.


• Location: Miami

Posted: Monday, April 13, 2015 6:06 PM
GGP has an immediate need for a Common Area Coordinator at Bayside Marketplace in Miami, FL. General Growth Properties has been in the shopping center business for more than 50 years blending innovation, tradition and reputation to create some of the country's top shopping centers. As employees we are collaborative, creative, self-starters who aim to positively impact the shopping experience for our customer every day. A career with GGP is your chance to embark on a rewarding journey into the retail real estate industry! Position Summary: The Common Area Coordinator (Coordinator, Business Development, Sponsorship and Marketing Programs) works under the direction of the Mall Manager and serves as the contact for the Business Development, Strategic Partnership and Marketing representatives of the property. Key responsibilities of this position include extensive tenant interaction, planning and implementing center-wide promotional strategies and events, ensuring compliance with mall common area usage policy and procedures, public relations, revenue generation and acts as a liaison with the corporate office, vendors and the public. Responsibilities include the following: Works closely with the Mall Manager and Operations Manager to ensure tenant compliance with center guidelines Event coordination and planning Assists in coordinating kiosk / tenant move in and move out Coordinate retailer merchandise displays Schedule and organize quarterly retailer meetings Oversee gift card sales operations Strategic Communication - with advertising, public relations and in-mall messaging including tenant newsletter Leasing / Specialty Leasing involvement Facilitate license agreement administration Revenue generation / sponsorship involvement Assist with budget management Maintain files, collect rent and sales information from retailers Generate and review financial reports and notify corporate accounting of any issues Responsible for maintaining and updating retailer listings in mall directories Mall website maintenance Responsible for overseeing the administrative details for short term leases, sponsorship agreements and storage agreements Update and maintain revenue tracking tool for short term leases Resolve customer complaints and communicate any issues to the General Manager and Business Development Representative for the property Other duties as assigned


• Location: Miami

Posted: Monday, April 13, 2015 6:01 PM
Description: Administrative Assistant Administrative Assistant Job Purpose: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Administrative Assistant Job Duties: Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures. Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes. Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities. Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Provides information by answering questions and requests. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Completes operational requirements by scheduling and assigning administrative projects; expediting work results. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed.


• Location: Miami

Posted: Monday, April 13, 2015 5:30 PM
We are looking for an Administrative Assistant, that creates a positive company image by serving as the first contact for clients, vendors, and employees both on the phone and in the lobby. Assists in all aspects of general office management to ensure an efficient and effective working environment. Our Business hours are from 9:00 am - 12:00 pm and 1:00 pm - 5:00 pm Monday - Friday. 35 hours per week. Please send your resume if you qualify with all requirements at or via fax.


• Location: Miami

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Administrative Assistant (Coral Gables) *** PLEASE ONLY REPLY IF YOU... Coral Gables is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2015