Posted: Thursday, August 31, 2017 9:24 PM
Job Description GraceKennedy Foods (USA) LLC JOB DESCRIPTION POSITION :Accounts Receivable Supervisor DIVISION : GK Foods/La Fe SUBSIDIARY : GraceKennedy Foods (USA) LLC SECTION / UNIT : Accounting Department REPORTS TO : Finance Manager DIRECT REPORTS : Accounts receivable clerks 1. PURPOSE OF JOB The AR Supervisor is responsible for ensuring that the company’s credit policies and procedures are complied with and that the bad debt risk is properly managed in order that the company can achieve growth and profitability targets. The AR Supervisor works with the AR team to ensure that payments are promptly posted and applied and that customer queries are expeditiously settled. The AR Supervisor is also responsible to ensure that customer master files are properly updated. 2. KEY OUTPUTS/DELIVERABLES Communicate with customers, staff and management to ensure past due aged accounts are minimized and controlled. Coordinate distribution of customer statements Schedule and initiate customer account audits Credit evaluation and updating customer master files Promptly investigate and resolve customer discrepancies Ensure all customers pay within credit terms Prepare detailed client account analysis as requested Monitor, analyze and release credits on account in accordance with policy requirements Ensure accurate processing and application of customer payments. necessary Respond to internal and external customer inquiries in a timely manner Ensure aging reports are accurate Ensure prompt action is taken to mitigate delinquent payers. Contribute to a cooperative team environment in which cross functions are assumed as necessary in order to meet department deadlines and goals Develop, validate and revise written procedures for processes within the department Periodic review of credit insurance policies. 3. PRINCIPAL RESPONSIBILITIES Risk management of the accounts receivable portfolio. Approval of credit holds and releases. Assist in scheduling and collating information for credit review meetings. Schedule customer account audits. Ensure accurate posting of customer transactions and verification of balances as required. Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers; Resolves valid or authorized deductions by entering adjusting entries. Resolves invalid or unauthorized deductions by following pending deductions procedures. Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department. Protects organization's value by keeping credit information confidential. Updates job knowledge by participating in educational opportunities. Accomplishes accounting and organization mission by completing related results as needed. Review credit insurance terms and coverage. Support Payroll commission calculation. 4. PERFORMANCE CRITERIA Day to day supervision of Accounts Receivable staff Efficient execution of credit and collections activities and other assignments, as specified Daily, weekly, and monthly reports as specified by the Supervisor/Manager. 5. MINIMUM EDUCATION AND EXPERIENCE Associate degree or equivalent from a two-year college or technical school; and two years or more related experience and/or training; or equivalent combination of education and experience. 6. KEY COMPETENCES 1-3 years of accounts receivable experience required Strong analytical and problem solving skills Proficient in MS Office software, specifically in Excel Strong sense of urgency and ability to prioritize issues Excellent verbal and written communication skills Strong teamwork orientation Bilingual (English/Spanish) a must 7. PRINCIPAL CONTACTS Internal HR Personnel Employees, Manager and Supervisors in Division External Banks Vendors Customers 8. DIMENSIONS AUTHORITIES AND DECISION MAKING To make decisions regarding the achievement of departmental objectives with the guidance of the Manager. 9. WORKING CONDITIONS In-door atmosphere, semi-private desk area. Continuous viewing of a computer screen Required to work irregular hours during peak times. Required to work on special projects Grace Kennedy (USA) LLC is an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, disability, veteran status, and other statuses protected by law.
• Location: Miami
• Post ID: 65282152 miami